Protocol Letter

Purpose

Jackson Memorial Health System (JMH) and the University of Miami (UM) are committed to promoting the health, well being and safety of the staff, students, faculty, patients, and visitors to our campus. Tobacco smoke is a proven health and safety hazard both to smokers and to non-smokers who are involuntarily exposed to the serious health risks of second hand smoke. Tobacco use is the leading cause of preventable death in the United States and tobacco use is inconsistent with our healthcare mission.

Jackson Health System and the University of Miami are committed to:

  • Encouraging and assisting employees, patients, and students who wish to overcome their dependence on tobacco by offering cessation programs and a wide range of supportive systems.
  • Creating and providing a safe and healthy environment for all people who work, receive care, study and visit the UM/JMH Medical Center by working towards a campus that is free of involuntary smoke exposure.
  • Making “no smoking” the practice on all JMH and UM owned or leased property.

Proposed Program Guidelines:

Effective November 2009 a step-wise program of communication, education, support, and cessation program referral will be announced and implemented as the initial step in the smoke-free campus initiative.

After the education and support programs have been sufficiently communicated and offered to employees, on/about March 1, 2010, smoking will be prohibited in all indoor and outdoor property maintained by JMH and UM, whether leased or owned, adjacent sidewalks, parking lots, and in all personal vehicles on property owned, leased or rented by JMH or UM.

This protocol covers all individuals working, visiting or receiving medical care within the boundaries of JMH or UM property. This protocol also includes vendors, delivery personnel and contractors.

In keeping with the current policy, no tobacco products shall be sold or promoted anywhere on any campus property unless current extant leases or contracts, specifically allow smoking. In those cases, renewals or extension of those leases or contracts will include the tobacco free campus stipulation.

Signs stating that all campus properties are “smoke free” will be prominently posted at all campus and buildings’ entrances and other conspicuous places. All ash receptacles will be removed from campus grounds. It is recognized that there will be some areas of campus (public streets and non-UM or non-JMH properties) that may not participate in this program. Neighboring properties will be notified of the new protocol and date of implementation. All staff, faculty and students will be advised of the provisions of this protocol during orientation. JMH and UM will be responsible for posting this protocol in common areas on all campuses. Supervisors and faculty members will be responsible for notifying staff and students of this protocol and assisting with program implementation. This protocol will be communicated to the public through signs, announcements, newsletters, and media events. The protocol will be reflected on UM and JMH websites for current staff and faculty and also for prospective staff and faculty on their career opportunity sites. This protocol will be on UM’s web site for prospective students and graduate trainees.

Recognizing that as health care providers and wellness advocates, our employees and trainees have an ongoing commitment to encouraging the health of visitors to this campus; employees are encouraged to communicate the information about the smoke free environment to patients and visitors. This must be done with the utmost courtesy and diplomacy. The focus on such communications will be on offering education and referral to cessation resources. The participating entities will be encouraged to develop a well conceived program to educate, train, and monitor volunteers to help with patient and visitor education outreach.

The UM or JMH will develop and communicate a robust system of tobacco dependence education and counseling programs and develop an ongoing system of free smoking cessation programs. These programs will make use of all existing program resources and will develop and fund expansion of those programs if required.

Violations of the smoke-free environment program protocol by faculty, staff, students, volunteers, contracted employees and vendors will be addressed by Human Resources Policies of the various entities. These policies will emphasize health promotion and cessation program referral.

This initiative is intended to promote the health of our community by eliminating involuntary exposure to tobacco smoke on campus and to assist employees, patients, students and others who wish to overcome their dependence on tobacco.

Pascal J. Goldschmidt, M.D.
Senior Vice President for Medical
Affairs & Dean, University of Miami
Miller School of Medicine
CEO, University of Miami Health System

Eneida Roldan, M.D., MPH, MBA
CEO and President
Jackson Health System